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Wikimedia conferences—soul-searching about costs, attendance, and future

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This week's Special report has highlighted the Wikimedia Conference 2014, to be held from next Thursday to Sunday in Berlin under the stewardship of the German chapter. In related news, the run-up to the conference has seen the unfolding of two fractious threads on the Wikimedia public mailing list, both of which may serve as background for the last session at Berlin: "Future of the Wikimedia Conference".

Former WMUK chair began the earlier thread, entitled Cost of Wikimedia Conference 2014, questioning why the UK is sending "a massive party of 8 people", when he had understood that "organizations would send no more than 2 representatives plus one optional guest". / "Another consideration is past concern from smaller chapters that this meeting was being overwhelmed with the viewpoint of the larger and better funded chapters that found it easiest to travel to Berlin, or pay employees to attend."

In answer to claims that limits on attendance are "misplaced frugality", Fæ said: "For one chapter to break the rules and send significantly more representatives to this conference than the others when they are not even the host does not appear effective to my eyes." / "... we should take care to ensure appropriate transparency when using our funds. It is almost impossible to fully assess how many employees are attending in proportion to unpaid volunteers (which implies costs beyond travel and accommodation), or whether named representatives have any experience or interests in the Wikimedia projects, as many names are given no link or context."

This was met by comments both in support and against, revealing surprisingly different attitudes among chapters to the "ownership" of donors' funds: "Really Fae, as you are no longer the [WMUK] chair, why rule "from the grave"?" / "... it is for the chapter to decide if they spend their money wisely." This was then rebutted by another party: "It is not 'their money', but rather the money of donors—i.e. the general public—who are every year told that Wikipedia needs your help to survive. The 'movement' ... has a tendency to waste money on frivolous things such as travel and accommodation, as demonstrated last year by the Affcom attendance controversy at Wikimania 2013.

Former WMUK chair Fæ raised cost and attendance issues.

Fæ later wrote: "I am genuinely puzzled as to why, if nobody on the WMUK board (such as the CEO or the current Chairman) is sure what the purpose of the conference is, they should choose to invest the donor's money in sending 5 trustees and 3 full time employees to it (presumably the employees are being paid for their time rather than going as volunteers). / If the key benefit claimed is to do social networking, it should be recognized that all the same faces will be at Wikimania London in 4 months, and socializing is part of the defined benefits of Wikimania. / Considering the conference is a week away and it appears that flights and accommodation have been paid for, re-framing this as good news, rather than admitting it is a problem, appears to be replacing pragmatism with sophistry."

For one chapter representative, funds "[do] not belong to the relevant chapters, and as a result we need to respect that when spending our their money. / ... we should always be frugal with the funds that we have as a movement ... I think the guideline 2+1 really should be adhered to by all, and would wonder what value there is in sending more than this along to the conference on the dime of the donor. If it's acceptable for large chapters with large reserves, it potentially puts smaller chapters at a disadvantage or could be perceived as bias." Nicole Ebber, Wikimedia Germany's head of international affairs and the program manager for the conference, wrote that she was "baffled" that these questions are being asked only now, since they were raised months ago on Meta in the early planning stages; there is evidence on Meta that Ebber worked hard to get discussion going as early as August last year. In the end, she said, "we felt the 2(+1) rule is kind of outdated".

According to another participant: "... we have [a] strict rule – two representatives, 3 if you have ED. I also saw that some chapters have more than that, and I really don't know why." However, John Davies, CEO of WMUK, wrote: "this is a sensible use of our resources", suggesting among other functions that the UK delegates "can promote Wikimania London and learn about people's ideas and expectations", but that "we will certainly not be going round in a sort of WMUK gang trying to overwhelm small chapters – quite the opposite and I think we have a good record at WMUK of supporting others." One participant commented that in previous years the idea was "to keep the conference small as possible in order to have effective discussions, and to allow all the chapter to be equal." Chris Keating, chair of WMUK, pointed out that "there was no 'only 2 representatives plus an ED' rule mentioned in the registration process."

Wikimedia Germany's Nicole Ebber at last year's Wikimedia Conference. Ebber is the program liaison officer for the upcoming conference.

While emphasising that she was generalising and there are exceptions, Risker—a former arbitrator on the English Wikipedia who performs a number of volunteer roles for the movement—wrote: "... the place where leadership is most sorely lacking is on projects, while the majority of those participating in leadership activities at the chapter/thorg level are not doing a lot of work on WMF projects."

In a new thread, Purpose of WMConf, Risker said:


Controversy erupts among German-speakers

This strident discourse on the mailing list has been mirrored in the German-language part of the movement. While Wikimedia Germany is hosting an event at which determining the future purpose of WMF-affiliated entities is a major topic, the chapter is facing significant criticism from both the German editing community and within its own board on where the chapter's priorities lie. In a substantial post, Open Letter to Wikimedia Germany, posted on Saturday 5 April in the German Wikipedia's news outlet, Kurier, long-standing German Wikipedian Marcus Cyron has accused the chapter's leadership of being out of touch: "For a long time I have put a lot of energy into the development of Wikimedia Germany. ... I see it as an important tool for supporting volunteers at work on Wikimedia projects. But even as an active member I am seeing decreasing control [by members] of the chapter. Hardly a decision is made other than within the Berlin office, and even the chapter board often seems to be powerless. This I can no longer accept."

Cyron went on to complain about a lack of openness in the way Wikimedia Germany judged applications for Wikimania scholarships, and of "encrusted processes in the chapter. Unfortunately, many people do not dare to speak openly about these issues—there is a lot of frustration ...".

The open letter has unleashed a lengthy controversy on the Kurier's talk page that makes the English Wikipedia look polite—accusations that Cyron's letter comprises "intemperate attacks", "vain whining", and counterclaims that such comments are "rude and totally wrong"; "you have a problem, not me." There was support for the good work of chapter staff, but assertions that Cyron's letter "has brought long-standing problems to a head."

At the same time, Wikimedia Germany's treasurer, Steffen Prößdorf (User:Stepro), posted a blog, The essential question: What is the purpose of Wikimedia Germany?. The piece was billed as "an overdue look back at the Chapter Boards Training Session he attended in London last month, in which he recounts his shock at the "opinion of a prominent female Wikimedian at the workshop about the meaning of the movement and the role of the chapters: if we can buy free knowledge, we should do that [and] just forget about the communities. Or even quoted verbatim [in English]: 'Fuck the community, who cares'."

Stepro posed what he sees as the core question: "Is the Wikimedia movement in general and Wikimedia Germany in particular primarily there to generate free content to collect and make available, or to support the volunteers in these tasks?" He drew contrasts between the WMF's mission "to empower a global volunteer community to collect and develop the world's free knowledge", and the starting point of the chapter's stated mission, to "promote" this rather than directly supporting volunteers to conduct it. The chapter's board, he wrote, "must make it clear to all employees ... that the office was created in support of volunteers ... only under this condition is a partnership between all stakeholders possible—communities, members, the chapter office, the board, and the employees."


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